coworking tips

22 Coworking Tips To Get The Most Out of Your Space

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If you’ve started working remotely, coworking, or wondering how you can get the most out of your work-sharing space, my coworking space tips are here to help you. 

As a remote worker myself, I know how productivity and focus can begin to wane when you’re in a coworking space, especially when it’s busy. 

So, how do you work effectively in a coworking space? 

And, are there any coworking space rules you should observe?

In this guide, you’ll discover:

  • The best coworking tips for effective coworking in a remote space. 
  • Essential tips for staying focused in a coworking space.
  • How you can make your coworking space better.
  • Coworking etiquette and rules.

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Best Coworking Space Tips

How do you get the best out of your coworking space? I’m sharing these handy coworking tips to help you boost productivity, focus, and motivation when working remotely. 

Good coworking starts with a great space

With various types of coworking spaces available, knowing which one suits your working style best is a must for effective coworking. 

I personally prefer a cafe or coffee shop working as I tend to thrive with a little background noise in a comfortable or casual setting. 

If you tend to work best in quiet spaces, then you’ll probably prefer a private coworking space. Alternatively, if you’re looking for a workplace with childcare, then you’ll love a family coworking space. 

You may need to try out different places before finding one that suits you, but sometimes that special workspace can bring out the best of your work abilities. 

Set work goals 

Setting goals and establishing a routine can help you stay focused and productive in a coworking space. This can include setting daily or weekly targets, creating a schedule for your workday, and sticking to a consistent routine.

If you need help establishing a schedule, then it’s a good idea to prioritize your tasks according to importance. Determine how much time each task needs, and be realistic about how much work you can get done in a certain amount of time. 

Once you’ve established a schedule, try to stick to it and use time tracking tools to monitor your time. Tools like Toggl and Everhour effectively track your time. 

Take regular breaks

Taking breaks to stretch and move around can help you stay energized and focused throughout the day. This can be things like taking a walk, doing some light exercise, or simply standing up and stretching.

You can also try quick meditation or mindfulness exercises to reduce stress and boost focus. 

Snack regularly

Taking advantage of the on-site amenities, such as coffee and snacks, can help you stay energized and focused throughout the day. Coffee, tea, or other beverages, as well as snacks or food options, give you a great boost of morale. 

Minimize interruptions

If you’re working in a busy or noisy coworking space, minimize interruptions and distractions by using noise-blocking headphones, turning off your phone or email notifications when working on important tasks, or using apps to block distracting websites like social media

Make use of community resources

Community resources and events can include things like workshops, seminars, and networking events. These can be a great way to learn new skills, connect with others, and stay informed about the latest industry trends.

If you’re looking to make friends with like-minded people, then using community resources is a must! When you connect with similar people, you could also offer feedback on others’ work, or simply bounce ideas off each other.

Check out additional services

Many coworking spaces offer extra services, such as mail handling or printing which can help you to stay organized and focused on your work.

Certain services like gym facilities can also save you time as you can get more out of your coworking space. 

Look for discounts

Take advantage of any discounts or benefits. Many coworking spaces offer discounts or benefits to their members, such as discounted gym memberships or access to events and workshops. Be sure to look for these perks as these can be handy for saving money. 

Ask for help

Don’t be afraid to ask for help or advice from other members or staff. Everyone in a coworking space is there to collaborate and support one another, so don’t hesitate to ask for help when you need it.

If you have any suggestions for improvements or concerns, communicate them to the staff and management. Most coworking spaces want to improve so your thoughts are welcome. 

Remember that coworking spaces are meant to be collaborative environments, so it’s important to be open to new ideas and connections, and to be aware of any rules and regulations. 

Tips for introverts in a coworking space

If you’re as introverted as I am, here are some bonus coworking tips to give you a confidence boost in your new surrounding. 

  • Choose your spot wisely – Look for a quiet, secluded area where you can focus on your work without being disturbed. Some coworking spaces have designated quiet areas or private phone booths.
  • Use noise-cancelling headphones – Bring noise-cancelling headphones or earplugs to help block out background noise and distractions.
  • Make use of private spaces – If your coworking space has private meeting rooms or office spaces, make use of them, especially if you need to make a private phone call or have an important meeting.
  • Communicate your needs – Let staff know that you prefer a quieter environment and that you need some space to focus on your work. They’ll be more than happy to accommodate your needs.
  • Be selective with events and activities – Some introverts may enjoy the community and networking aspect of coworking spaces, but others may prefer to avoid social events and gatherings. Be selective with the events you attend and participate in activities that align with your comfort zone.
  • Try virtual coworking – Many virtual coworking spaces offer group chats, forums, and virtual events, which can be an excellent way for introverts to participate in the community aspect without feeling overwhelmed.
  • Be mindful of your boundaries – Don’t be afraid to set boundaries for yourself and communicate them to others, in case they want to approach you or have a conversation.

Remember that everyone is different and that there’s no right or wrong way to work in a coworking space. You should do what works best for you and your work style, aiming to find a balance that makes you both comfortable and productive.

Things to take to a coworking space

Here is a list of things you may want to take with you to a coworking space.

  • Laptop or tablet – I’m sure most people prefer to take their own laptop with them as it’s much easier to find your bookmarked sites and required work documents. 
  • Charging cable and power bank – Having a backup power source is a good idea if you plan to work from a coworking space for the day. 
  • Headphones – Noise-canceling headphones block out background noise. If a space gets noisy, it’s much easier to throw a pair of headphones in your ears than have to move to another location. 
  • Notebook and pen – Some people prefer digital notes, but I always enjoy using a traditional notebook and pen to jot down ideas and organize work.
  • Water bottle and snacks – Depending on where you’re working from, having a water bottle and snacks on hand can help you to save money. Plus, it’s a lot easier to eat healthy when you take your own food with you. 
  • Toiletries – If you’re heading to a gym/fitness coworking space, taking a deodorant, towel, and facial wipes is a handy way of keeping you feeling clean. 
  • Passport or ID – Some coworking spaces require you to show ID or passport upon arrival so just be mindful of that if you’re going to somewhere new. 
  • Business cards – If you plan on networking, business cards are a great addition to have as you simply hand them out when you mingle in the community. 
  • A positive attitude and an open mind – I personally find that a positive attitude and an open mind help you to get the most out of any coworking experience. Even if you decide that a coworking space isn’t right for you, it’s a learning experience that you can benefit from. 

Coworking Etiquette

What shared office space etiquette is required in coworking spaces? Well, I’ve got some coworking tips that will reassure you when heading to a shared desk facility for the first time.

First, it’s important to understand what I mean by shared space guidelines

Coworking etiquette refers to unwritten rules and social norms that help to create a respectful and productive environment for everyone who uses a coworking space. 

Every coworking space has its own set of guidelines, but here are some examples of coworking etiquette you may find:

Respect other people’s privacy and focus

Avoid making loud noises or having loud conversations, and be mindful of other members’ need for quiet and concentration.

Clean up after yourself

Keep your workspace tidy, and dispose of any trash or recycling correctly. 

Be mindful of shared resources

Be respectful of shared resources, such as meeting rooms, printers and other equipment. Schedule their use in advance, and tidy up afterwards.

Be welcoming and inclusive

Be friendly and open to others, and make an effort to create an inclusive environment for all coworking members.

Follow safety protocols

Observe safety protocols like fire safety measures and emergency plans. Also observe the rules and guidelines set by the coworking space, hours of operation, and the use of certain areas.

What are the biggest challenges of working in a coworking space?

If you’re wondering what challenges a coworking space may have, here are some things that you may come across. 

When a lot of people work together in close proximity, it can be hard to focus on work, especially with constant noise around you. If you get distracted easily, search for a quiet space to work from. 

Limited privacy
Since most coworking spaces are designed to nurture collaboration, you may find a lack of privacy. Some workspaces do offer private rooms or booths which are great for making private phone calls or getting a little quiet space. 

Limited control and resources
With a traditional coworking space, you have no control over environmental
aspects, such as lighting, temperature, and resources. There may also be limited meeting rooms and facilities so it’s always best to check in advance and make a booking if possible. 

Weigh these potential setbacks against the benefits of working from a coworking space. Often, the cost-savings and sense of community make a coworking space more than worth it. 

I hope these coworking tips are helpful in increasing your motivation and productivity.

Coworking can be an amazing experience so be sure to try new places and see what suits your natural way of working best!

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